Policies

Weapons

All weapons will be checked in with Operations (Ops) as soon as possible following hotel check-in. There are no exceptions to the check weapons in with Ops policy. Permission to wear weapons is conditional on the approval of the Watch, in conjunction with Ops, to whom all weapons should be brought.

If you're not sure what constitutes a weapon, you should bring it up to Ops anyway, just to be sure. There are 888 people in close quarters for the duration of the convention, and you'd be amazed at the damage that one person with a scythe can cause. Well, all right, maybe you wouldn't be that surprised, but if Death turns up at the Con, we'd like to think that he'd be thoughtful enough to check his scythe and sword in with Ops.

You may think that a weapon which stays in your room and only comes out for the Masquerade does not need to be brought to Ops. You would be very, very, wrong; ALL weapons need to be brought to Ops, as soon as possible following check-in – it is the experience of the Watch that at two in the morning someone will decide to go up to their hotel room and get their edged banana so that they can show it to their friends.

Please do not do this.

Ops will summon The Watch to examine all weapons brought to their attention. Determination of what constitutes a weapon is at the sole discretion of The Watch and Ops teams. People who disregard the weapons policy may have their Con membership revoked and be asked to leave the Convention.

Please help us help you to have a happy and safe Convention.

Children

Under 18s must be accompanied at the Convention by an adult (specified on their membership application) who will assume legal responsibility for them for the duration of the Convention. Minors are at all times the responsibility of their nominated adult. Star Turtle Ltd assumes no responsibility for minors.

Children under 13 years may attend the Convention free of charge but we MUST have received a valid application form and therefore have assigned a membership number.

Membership

Memberships are sold as non-refundable. If a member discovers that they will be unable to attend, then they may sell their membership to another person as long as Star Turtle Ltd are notified of all of the details so that we can ensure that the new member is now registered with us. There are no physical membership "tickets" so the only proof of membership is registration on our membership database.

Membership resales are possible up to 28 days prior to the start date of the Convention.

Hotel

Hotel bookings are made via the Discworld Convention Website but are held securely with the Birmingham Hilton Metropole Hotel. All amendments, queries and requests should be made via the Convention Hotel Liaison Team.

Bookings made via the Convention may be cancelled with no charge up to 48 hours before arrival. Cancellation after this time may incur charges.

Credit card details are taken to confirm booking only, and no money will be charged until arrival at the hotel. Proof of payment will be requested on check-in, and if paying by credit or debit card a hold may be placed on deposit amounts for settlement on check-out.

Guests may wish to read the Hilton policies which may be found here.

Privacy

Data Protection Information

Information provided via membership applications, hotel bookings etc will be held on computer database and processed by the organisation. An example of processing would be the mailing of progress reports to the postal address provided. Members' information will not be revealed to any third party and will not be used unfairly or unlawfully.

Site Specific Information

Cookies

Cookies are pieces of data that are often created when you visit a website, and which are stored in the cookie directory of your computer. This site does use temporary cookies to store some information but these should be automatically removed from your computer when you close your web browser.

If you ask the website to remember your username when logging in this will be done using a cookie that will stay on your computer for 28 days.

Log files

Log files record visitors' use of the site and can be analysed to provide information that may be used to make changes to the layout of the site and to the information within it, based upon the way that visitors move around it. Log files do not contain any personal information and they cannot be used to identify any individual pattern of use.

What happens when I move to another site?

This site contains links to other websites. This privacy policy only applies to our site, so you should always be aware of situations where you may move to another site. We recommend that you read the privacy statement of any site which collects personal information.

We do not pass on any personal information that you may have given us to any other site.

Changes to this privacy policy

If this privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures you are always aware of what information we collect and how we use it.

Legal Information

Discworld Convention 2012 is a trading name of Star Turtle Ltd., a not-for-profit organisation, registered in England and Wales with Company Number 04538796.

Registered Address: 31 HENLLYS ROAD
CYNCOED
CARDIFF
CF23 6NL

DO NOT use this address for any correspondance relating to membership, hotel bookings etc. Please refer to the Contact Us page for information on how to contact us by post, fax, voicemail or email.

The Discworld Convention 2012 is an independent fan organisation and is not actively organised to make a profit. Terry Pratchett has no involvement in the organisation of the event and all guest appearances are subject to availability and professional commitments.

The organisers are not responsible for any loss or injury sustained at the Discworld Convention or other events.

Trademarks & Copyrights

"Discworld" is a ® registered trademark of Terry Pratchett and is used with permission.

The copyrights for all graphics used on this site remain vested with their original owners unless otherwise specified.